Docs & Lists

1. Open Docs in the sidebar to reach your Docs & Lists library.
2. Click New, then choose List or Doc and give it a name.
3. On the Shared plan, Shared with partner is ticked by default so your partner can open and edit it too. Untick it to keep it to yourself.
4. Optionally type in Attach a task (optional) and pick a task to link it to.
5. Click Create and it opens straight away.

The library shows docs and lists together, newest first, under All, Mine, Shared with me and Recent. Pro has no Shared with me tab, since nobody can share with a single-seat plan.

Renaming a doc or list is done in the iPhone or Android app for now.

Type / anywhere to open the block menu:

• Heading 1, Heading 2 and Heading 3
• Bullet list, Ordered list and Task list (checkboxes)
• Table (starts at three by three with a header row)
• Code block with syntax highlighting
• Divider
• Mention, or just type @, to tag someone the doc is shared with

Standard shortcuts work too, such as Ctrl+B (⌘B on a Mac) for bold and Ctrl+I (⌘I) for italic. A word and character count sits under the doc, and on a wide screen a table of contents built from your headings appears beside it.

Everything saves as you type. The header shows when the doc was last edited and Saving..., Saved or Save failed. To make sure someone is notified, @mention them in a comment rather than in the doc itself.

• Type in Add item...and press Enter. Start with a number to set a quantity: “2 milk” becomes milk with a 2x tag.
• As you type, grey text suggests items added to your lists in the last 90 days. Press Tab, or the right arrow at the end of the line, to accept it.
• Items are grouped by aisle, such as Produce, Dairy and Pantry, with anything unrecognised under Other. Use the tag icon on an item to move it to another aisle, or choose Auto to go back.
• Tick the box to check an item off. The header counts how many are left and a bar shows your progress.
• Drag the handle to reorder, use the pencil to edit, or the bin to delete. Deleted items show an Undo for 10 seconds.
• On a touchscreen, swipe an item right to check it off or left to delete it. Chronos asks you to confirm either way.
• Ctrl-click (⌘-click on a Mac) or long-press an item to select several, then choose Mark done, Undone, Move (to another list), Convert to tasks or Delete. Press Escape to cancel.
• Convert to tasks turns each selected item into a 30-minute, medium-priority task due today and takes it off the list. The toast offers Undo for 10 seconds.
• In a phone or tablet browser that supports speech, tap the microphone to Dictate items. Separate items with commas or “and” (“eggs, bread and butter” adds three). You can start dictation 100 times a day on Shared and Pro, or 200 on Teams.

When a doc or list shows Live, changes from everyone with it open appear as they happen, with each person's initial at the top of the page.

If the live connection drops, you'll see Offline:

• Docs show Realtime unavailable - changes save every few seconds and keep saving your work, just not live.
• Lists keep your changes on your device and sync them when you reconnect.

The number of different people who can be in one doc or list live at once depends on the plan of the person joining: 4 on Shared, 50 on Teams and 1 on Pro. Anyone past the limit isn't connected live until someone leaves.

Comments are on docs, and the comments panel opens on wider screens.

• Select some text and click Comment to comment on that passage. The text is highlighted, and clicking it opens its thread.
• Or click the speech-bubble icon (Show comments) and write a general comment. A dot on the icon means there are open threads.
• Use the @ button to mention someone the doc is shared with. They get a notification.
• Reply to keep a thread going, and Resolveit when you're done. Resolved threads fold away under Resolved, where you can unresolve them.
• If the commented text is deleted, the thread moves to Detached rather than disappearing.
• You can delete your own comments. The doc's owner can delete any comment and is notified when someone else comments.

People with view-only access can still read and add comments.

Each saved change to a doc is kept as a version with who made it and when. On a wide screen, click the clock icon (Version history) and pick a version to preview it.

Click Restore to put that version back. The restore becomes a new version itself, so you can undo it the same way. If someone changed the doc since you opened it, Chronos asks you to reload and try again.

Chronos keeps the most recent 50 versions of each doc on Shared, 100 on Pro and 200 on Teams.

• Only the owner can delete a doc or list. Hover over its card in the library and click the bin. It goes straight away, without asking.
• Deleted lists wait in Trash (top of the library) for 30 days. Click Restoreto bring one back. After 30 days it's deleted for good.
• Deleted docs don't appear in Trash, so you can't restore them yourself. They're permanently deleted after 30 days.

On the Shared and Teams plans, the owner sees a share icon on the doc or list, and on its card in the library. The Share window has three parts.

People

Your partner and the people in your teams are listed. Set each to No access, Viewer (read and comment) or Editor (make changes), then click Save. New people get a notification and a push. You can name 1 person per doc or list on Shared and up to 50 on Teams. If nobody is listed, invite a partner or team member first.

Team access

Tick Share with your team to give every member access, as a Viewer or Editor.

Public link

Click Create public link (7 days) and copy it. Anyone with the link can read the doc's text (without its formatting) or see the list's items, without signing in, until it expires after 7 days. Leave the link on Viewer: people opening an Editorlink can type, but their changes aren't saved yet.

Revoke link turns off every public link to that doc or list straight away. It only shows just after you create a link, so to stop an older link, create a new one and revoke it.

1. Open a task or event to edit it and find Resources.
2. Click Attach, search your lists and docs, and pick one.
3. Hover over an attachment to open it or detach it.

A doc or list that's attached to tasks shows them under Used by at the bottom of its page.

Press Ctrl+K (⌘K on a Mac) to search. Docs match on their title and text, and lists match on their title or any item on them, including ones shared with you.

On Pro and Teams, you can ask the Chronos Agent to make a list from text, add items to a list, pull a list out of a doc, summarise a doc or list, find items, turn a doc into tasks, or attach a doc or list to a task.

• Docs and lists:50 on Shared (for you and your partner together), 500 on Pro, no limit on Teams. Items in Trash don't count.
• Doc size: about 500 KB on Shared and Pro, 1 MB on Teams.
• Items per list: 500 on Shared and Pro, 1,000 on Teams.
• Comments per doc: 500 on Shared and Pro, 2,000 on Teams.
• Versions kept per doc: 50 on Shared, 100 on Pro, 200 on Teams.
• People named on one doc or list: 1 on Shared, 50 on Teams.
• People editing live at once: 4 on Shared, 1 on Pro, 50 on Teams.
• Voice dictation: 100 starts a day on Shared and Pro, 200 on Teams.

A free trial has the Pro limits. When you reach a limit, Chronos shows which plan lifts it.

Open Docs from the menu and switch between Docs and Lists. Tap the add button to create one.

• Docs show with their formatting. Tap Editto change the text: blank lines separate paragraphs, lines starting with “# ” or “## ” are headings, and “- ” makes a bullet. A doc with other formatting (bold, links, tables and so on) is read-only in the app, so edit it on the web.
• Read, add, reply to, resolve and delete comments. @mentions are web only.
• Look through version history and preview older versions. Restoring one is done on the web.
• Lists:tick items off, add them (“2 milk” works here too), tap an item to edit or delete it, and use Undo if you delete one by mistake.
• Use the pencil to rename a doc or list. The owner also sees a bin to delete it.
• Sharing, Trash, aisles, reordering and voice dictation are on the web.

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• iPhone & Android app
• Task Management
• Plans & Billing