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Shared Calendars

Create calendars that both of you can view and contribute to. Perfect for coordinating schedules, appointments, and shared events.

By Byte Size Labs · Updated 13 April 2026

Shared Calendars are available on the Shared plan and above. Upgrade in Settings › Billing to unlock this feature.

Creating a Shared Calendar

Getting Started

  1. Go to Settings > Shared Calendars
  2. Click "Create Shared Calendar"
  3. Give it a name (e.g., "Shared Schedule", "Home", "Appointments")
  4. Choose a colour to distinguish it from other calendars
  5. Add members and set their permissions
  6. Save

Adding Members

Invite someone to a shared calendar by searching for their name or email. Each member is assigned a permission level that controls what they can do.

How to Add Members

  1. Open the shared calendar settings
  2. Click "Add Member"
  3. Search for the person by name or email
  4. Select their permission level
  5. Click "Add"

Permission Levels

Owner

Full control — can add/remove members, change permissions, edit all events, and delete the calendar. The creator is automatically the owner.

Editor

Can create, edit, and delete events on the calendar. Cannot manage members or calendar settings.

Viewer

Read-only access. Can see all events but cannot create, edit, or delete them. Useful when one person just needs to see the schedule without making changes.

Viewing Shared Calendars

On Your Dashboard

Shared calendar events appear alongside your personal tasks and events on the main calendar. Each shared calendar uses its assigned colour so you can easily tell them apart.

Toggling Visibility

You can show or hide individual shared calendars from your calendar view. This lets you focus on what's relevant without leaving the calendar entirely.

Managing a Shared Calendar

Renaming

Owners can rename the calendar at any time from the calendar settings.

Changing Permissions

Owners can upgrade or downgrade member permissions. For example, promote a Viewer to Editor when they need to start adding events.

Removing Members

Owners can remove members from the shared calendar. Removed members immediately lose access and the calendar disappears from their view.

Best Practices:
  • Create separate calendars for different purposes (e.g., "Shared Schedule" vs "Appointments")
  • Both members as Editors works well — each person can add and update events freely
  • Choose distinct colours for each shared calendar to keep your view organised
  • Toggle shared calendars on or off to focus on your personal schedule when needed

Need more help? Contact support or return to help centre